In order to allocate work to team members firstly you need to identify tasks that are suitable for delegation. Not everything can be delegated so it’s important to look at the tasks that need completing and look at what skills are needed in order to complete them. Also consider what training would be needed for an employee to complete them.
It’s important when selecting team members for certain tasks that you play to their strengths, each person has unique skillsets and talents. Using the Skills Matrix will help you choose the right person for the job. If you are unsure of who to delegate a task to discuss the task with your team and ask who they think would be the best person.
Once you have decided on the right team to complete the task make sure yo set clear objectives for each task and clarify these objectives. This helps to avoid any miscommunications. Follow up with an email which clearly explains the objectives in order to use as a reference point which they can refer to.
When setting clear objectives you also need to agree on a timeline. This will keep people focused, and will hold all members of the team involved accountable. Make sure deadlines are realistic, unrealistic timelines will cause unnecessary stresses and can demotivate a team.
Follow up tasks to make sure your team are on track. Following up on tasks is not about micromanaging your team, this is an opportunity for them to raise any concerns or issues that may have surfaced.
After the task has been completed review with your team and ask for feedback on how you delegated the work. What worked well, what didn’t work well. This will help to make delegation easier in the future.
